What is the minimum number of guests required to reserve the private dining room at Charley’s in Lynchburg?

Monday through Thursday requires a minimum of 30 guests. Friday through Sunday requires a minimum of 50 guests for private use of the back room.

Is a deposit required for private dining reservations?

$100 deposit is required for all private reservations and is credited back at the time of the event.

Are decorations allowed in Charley’s private dining room?

Tape, glitter, and attaching items to walls or surfaces are not permitted. Decorations must be free-standing.

How long can we use the private dining room?

Private reservations include 2.5 hours. Additional time must be pre-approved by management.

Private Dining Room at Charley’s Restaurant in Lynchburg, VA

Q: What happens if my party has fewer guests than the required minimum?

If the guest count falls below the required minimum, a $15 charge per missing guest will be added to the organizer’s bill unless the group agrees to share the space.

Charley's Lynchburg
Feb 25
3 min read

Updated: Feb 28

How Our Private Party Room Works for Parties, Rehearsal Dinners, Corporate Events & Family Dining in Lynchburg VA

Looking for a private dining room in Lynchburg, VA for your next event? Charley’s Restaurant & Catering offers a dedicated back room space perfect for birthday parties, rehearsal dinners, business meetings, retirement celebrations, baby showers, and family gatherings near Liberty University and Graves Mill Road.

Here’s exactly how our private party room works.

📍 Location & Atmosphere

Charley’s Restaurant & Catering

707 Graves Mill Road

Lynchburg, VA 24502

Our back room offers a comfortable, semi-secluded dining space inside our full-service restaurant. It’s ideal for groups who want privacy while still enjoying Charley’s signature Southern American menu.

Minimum Guest Requirements for Private Room Use

To reserve the back room exclusively (private use), we require a minimum number of guests:

Monday–Thursday

30-person minimum for private room use at no additional room charge.

Friday–Sunday

50-person minimum for private room use at no additional room charge.

If your party meets the minimum, the room is yours privately for the reserved time.

What If You Don’t Meet the Minimum?

If your guest count falls short of the required minimum for a private reservation:

• A $15 charge per missing guest will be added to the organizer’s bill.

Example: If 50 guests are required and 40 attend, the organizer is charged $150.

However…

If you are comfortable sharing the back room with another group, there is:

✔ No room charge✔ No minimum requirement✔ No deposit required

This option works well for smaller gatherings that simply want grouped seating without exclusivity.

Deposit Requirements

All private reservations require:

$100 deposit

The deposit:• Secures your reservation• Is credited back at the time of your event

Cancellations must be made at least two weeks in advance to receive a deposit refund.

Time Allotment

Private room reservations include:

2.5 hours of use

If you anticipate needing additional time, it must be pre-approved by management prior to your event date.

This ensures fairness to other guests and scheduled events.

Private Party Menu Options

Charley’s offers set menus for private parties, designed to simplify planning and streamline service for larger groups.

You can view current offerings on our website’s Private Party Menus page.

These curated menus are ideal for:• Corporate lunches• Rehearsal dinners• Wedding welcome dinners• Holiday gatherings• Sports banquets• Church events• Business meetings in Lynchburg

Custom arrangements may be discussed with management in advance.

Decorations & Room Guidelines

To preserve the integrity of our dining space:

🚫 No tape on tables, walls, windows, or surfaces🚫 No attaching or removing items from walls🚫 No glitter

We ask that decorations be free-standing and self-contained.

Music Policy

Music may be played during your event provided:

• It is family-appropriate• Volume does not disturb guests outside the private dining room

We aim to maintain a welcoming environment for all Charley’s guests.

Why Choose Charley’s for Private Events in Lynchburg?

Charley’s Restaurant has been serving Lynchburg since 1980. Conveniently located near Liberty University and centrally positioned off Graves Mill Road, we are a trusted destination for:

• Private dining in Lynchburg VA• Rehearsal dinner venues• Corporate lunch venues• Restaurant party rooms• Birthday party restaurants• Southern catering in Lynchburg

Our team handles the details so you can focus on your guests.

Ready to Reserve the Back Room?

If you’re planning:

• A private dinner in Lynchburg• A business meeting with catering• A baby shower venue near Liberty University• A rehearsal dinner restaurant• A holiday party venue in Lynchburg

Contact Charley’s Restaurant & Catering to discuss availability.

📞 434-237-5988